Constitution

A PDF copy of our constitution can be found here!

UNIVERSITY OF TORONTO – Psychology Students’ Association (PSA)

By-Laws

PREAMBLE

  1. The Psychology Students’ Association (PSA) is a student organization of the Department of Psychology at the University of Toronto (St. George Campus). It is subject to the normal university authorities; in particular, it is bound by the ASSU Constitution.
  1. The PSA is the organization responsible for organizing academic and social events for the students of the Psychology Department, providing an up-to-date test and graduate school information library for these students, providing consultation for students in matters concerning the Department, and assisting ASSU in completing the necessary course evaluations at the end of each term as required for the Anti-Calendar. (there is no anti calendar now)
  1. The official designation of the organization shall be: “The Psychology Students’ Association (PSA)”, which represents all students enrolled in any psychology or joint-psychology program.

 

STRUCTURE

A.      General Overview

The PSA comprises two governing bodies. They are:

  1. The Executive Committee, consisting of 13 members: 1 President, 1 Vice President, 1 Treasurer, 2 Academic Coordinators, 2 Seminar Coordinators, 2 Secretaries, 2 Volunteer Coordinators, and 2 Social Conveners
  1. The General Committee, consisting of all Psychology students including PSA committee members, class representatives, and volunteers, must be held at least once per semester. These meetings are recommended to take place within the first month of each semester. Additional meetings may take place in any other month.

B.      Executive Committee

Elections and Membership

  1. The Executive Committee is composed of 1 President and 12 other executive members (mentioned in the general overview).
  1. The Executive Committee elections will take place before classes end (March or April) for the following academic year. When this is not possible, elections must take place within the first 45 days of fall term.
  1. In order to be elected to the Executive Committee, a student must be a full time Arts and Science student on the St. George campus. They must be nominated by 5 other students taking at least one-half credit in Psychology courses for the year of the election. The nominee must be intending to enroll in at least one-half course in the Department or have declared a Psychology minor, major, specialist, or research specialist program for the year in which he/she is seeking election.
  1. For the President position, the nominee must be a full time Arts and Science student on the St. George campus. They need 10 students to nominate him/her, following the same requirements as item 3.
  1. The election must be publicly announced two weeks before the election at the last meeting of the General Committee.
  1. The counting of the votes will take place under a 4 person team. This team includes the current President and 3 executive members that will not be running for any PSA position in the upcoming elections. This team must be decided and presented at the last general committee meeting.
    1. This team will also be responsible for making sure the election process is fair to all potential candidates. This includes: counting of each single vote once, preventing any slander or defamation, and treating all candidates equally.
  1. All potential candidates, validated with the amount of signatures required, must have a public platform to represent themselves. Any form of advertisement must be taken down within 48 hours of the last day of elections.
  1. All executive positions have a one term limit. Current executive members are eligible to run, provided they complete the nomination signatures mentioned above, for any other position besides previously held or current positions.

Meetings

  1. All executive meetings are mandatory. Exceptions will be made for individuals who have legitimate issues, scheduled before the meeting notification was posted. These exceptions must be made public to and accepted by the rest of the executive committee.
  1. Additionally, the Executive Committee must meet at least once each month for the entire executive term. Meetings must run from June until April, inclusive. At least one meeting before each semester should be used to discuss the PSA budget. These meetings are above the General Committee Meetings.

Budget

  1. Executives must not leave any budget deficit for the next year’s executive committee. Failure to do so will result in all executives paying down the deficit to obtain a balance of zero. This will not be done using additional ASSU or Psychology department funds. Failure to remove a deficit before the establishment of the new executive team will include public notifications to the ASSU, the Psychology Department Chair, and to all psychology students.
  1. The PSA Executive committee will not be able to take out loans for any reason unless a majority at the next general committee meeting votes to accept the request for a loan. The request for the loan must be made publicly to all psychology students two weeks in advance of the next general committee meeting.

Responsibilities

President 

  1. The President is responsible for the overall organization and running of the Executive Committee. He/she shall supervise the general administration of the union, including preparation of the budget (along with the Treasurer).
  1. The President will act as one of the signing officer for the PSA bank account (the other being the Treasurer).
  1. The President will call and chair the Executive and General Meetings of the PSA.
  1. The President will listen to student grievances and be ultimately responsible in acting as a liaison between the students and the Department.
  1. The President is ultimately responsible for enduring that the PSA acts in accordance with ASSU’s Constitution and all other University Regulations. This provision includes the ASSU requirement for having the President attend all ASSU Council meetings, unless they sign proxy over to another Executive.
  1. The President shares the responsibilities for the duties of each individual Executive Member as well as monitoring their progression.
  1. The President is responsible for helping resolve conflicts amongst the Executive members.
  1. The President is responsible for overseeing and running the Presidential Advisory Committee.

Vice President

  1. The vice president shares all of the same responsibilities as the president as mentioned above, with the exception of:
    1. The vice president will only act as a co-signer if the President is not available. If this is the case, the vice president must disclose to all executive members that they have signed on behalf of the president.
    2. The vice president is not required to act as the the primary member to attend ASSU council meetings.

Treasurer

  1. The Treasurer will act as the second signing officer on all financial transactions and will keep detailed records of such.
  1. The Treasurer is responsible for preparing a budget and submitting it to ASSU, and ensuring that all grants received from ASSU are used appropriately for the purposes for the PSA and that all unused or inappropriately used funds are returned to ASSU.
  1. The Treasurer is responsible for ensuring that all debts incurred by the PSA are promptly repaid.
  1. The Treasurer is ultimately responsible for all financial transactions made for the PSA, with the approval of the President.

Academic Coordinator

  1. The Academic Coordinator  Representative is responsible for ensuring that the PSA test library and the PSA Graduate School Information Library are kept up-to-date.
  1. The Academic Coordinator  Representative is responsible for the make-up and distribution of the PSY100 sample test packages as well the PSA test bank.
  1. They will also be in charge of organizing and running the Dr. Freud competition held every semester.
  1. They must comply with ASSU regulations to obtain funding.

Seminar Coordinator

  1. The Seminar Coordinator is responsible for organizing at least 2 seminars per term (1 Academic and one concerning Graduate School or work/career opportunities, in accordance with ASSU regulations to obtain funding.
    1. This entails obtaining speaker(s), setting up and cleaning up of the event, and notifying the Executive committee one week prior to the event.
  1. The Seminar Coordinator is also responsible for obtaining any transcripts or informational materials (ie. brochures, papers, abstracts) from each seminar and making these available for students within one week of the seminar.
    1. This can include keeping a copy in the Test Library for photocopying, or having a link to the article on the website.
  1. They must comply with ASSU regulations to obtain funding.

Secretary

  1. The Secretaries are in charge of communications. They are responsible for creating and maintaining the PSA website and other social media channels. They are responsible for checking and responding to the official PSA email account.
  1. The Secretaries are also in charge of coordinating class representatives.
  1. Lastly, the Secretaries are in charge of promotions. They will advertise each event as soon as they receive the necessary information from the executive team.
  1. They must comply with ASSU regulations to obtain funding.

Volunteer Coordinators

  1. The Volunteer Coordinators are responsible for recruiting and coordinating volunteers throughout the year.
  1. The Volunteer Coordinators are also responsible for maintaining contact with the volunteers to keep them informed of all PSA events and to solicit their help when needed.
  1. The Volunteer Coordinators are also responsible for ensuring that there is a sufficient number of volunteers so as to fill up the scheduled PSA office hours.
  1. Along with the Social Coordinators, the Volunteer Coordinators are responsible for planning at least one Volunteer / Class Representative Appreciation per year.
  1. They must comply with ASSU regulations to obtain funding.

Social Coordinators

  1. The Social Coodinators are responsible for the development, organization and execution (including set-up and take-down) of at least one major social event per year. This includes acquiring the room to be used, materials for the event, and liquor licenses and bar staff if applicable.
  1. If there is sufficient interest, the Social Coordinators are also responsible for planning, organizing and executing a party for graduating psychology students at the end of the year.
  1. The Social Coordinators are in charge of organizing/running a social event involving professors, psychology students, and the PSA undegraduate journal.
  1. They must comply with ASSU regulations to obtain funding.

C. Executive Sub-Committee

  1. Each executive position team must create a sub-committee to: 1) Allow all who make up the general committee to participate in the Psychology Students Association. 2) To aid the executives in fulfilling their responsibilities.
  1. Each sub-committee must have a minimum of at least 4 volunteers for each semester.
  1. Members must be decided through interviews and be approved by the executive committee.
  1. Upon completing their volunteer period each volunteer will be given a reference letter by the PSA.

D.General Committee

Meeting and Membership

I.        Membership of the General Committee consists of the PSA Executive, appointed class representatives, volunteers, and students taking at least one-half Psychology or Joint Psychology course or who have declared a research specialist, specialist, major, or minor within the Department of Psychology for that particular year. These students must be full time arts and science students to vote on elections and during general meetings.

II.        The General Committee will participate in all elections and vote on most policy decisions and By-Law amendments.

POLICY MAKING

I.         Any notice of a major motion must be put forth during a General Meeting and will be passed with a simple majority of the members which are present at the meeting.

II.        Voting at meetings should normally be open, but when any two members present so request, a ballot vote shall be taken.

III.       Motions recommending policy changes must be submitted in writing to either the President or Vice President at least two weeks before the meeting at which they are to be considered.

BY-LAW AMENDMENTS

I.         Amendments to the PSA By-Laws which are put in motion must be in accordance with ASSU’s Constitution. Amendments must be announced and made three weeks prior to a General Meeting. In order for the motion to be passed, a two-thirds majority of General Committee members, present and voting at a General Meeting, is required.